This Unit shall be headed by Head of Unit the appointed by the Executive Director and approved by the Hospital Governing Board to guide and facilitate procurement, storage, supply and disposal of items in accordance with Public Procurement Act and Its Regulations and the Public Finance Act in the Hospital Services and shall perform the following activities: -
- Manage all procurement and disposal by tender activities of the procuring entity except adjudication and the award of contract;
- Support and facilitate the functioning of the tender board;
- Implement the decisions of the tender board;
- Act as a secretariat to the Tender Board;
- Plan the procurement and disposal by tender activities of the Authority;
- Recommend procurement and disposal by tender procedures;
- Check and prepare statements of requirements;
- Prepare tendering documents;
- Prepare advertisements of tender opportunities;
- Prepare contract documents;
- Issue approved contract documents;
- Maintain and archive records of the procurement and disposal process;
- Maintain a list or register of all contracts awarded;
- Prepare monthly reports for the Tender Board;
- Prepare and submit to the management meeting quarterly reports on the implementation of the annual procurement plan;
- Co-ordinate the procurement and disposal activities of all the departments of the procuring entity;
- Prepare other reports as may be required from time to time;
- Monitor stock movement levels and recommend timely ordering and purchasing of materials and supplies;
- Maintain and update Stores Ledgers; and
- Recommend improvements in stores and/or stock control procedures.
